“The document management system enables all documents to be easily digitalised, edited and archived centrally, so all authorised employees can access the correct version of a document, no matter the time or place, with a full audit trail.”
With over 30 years of history at the forefront of custom-made thermoplastic compound technology, Mexichem Specialty Compounds is undeniably a leader in its markets and continues to develop and deliver custom-made, valueadding solutions. Mexichem Specialty Compounds has UK offices in Melton Mowbray and Old Dalby, Leicestershire and US offices in Boston and Charlotte.
Mexichem Specialty Compounds, formerly AlphaGary Ltd, was acquired by Mexichem in 2011 and in 2016 the name was changed to bring the company more closely in line with the branding of its parent company. Apogee has been a provider of fully managed print services for the company for many years and the relationship began well before the acquisition.
Mexichem’s Financial Controller, Stevie Taylor, is the company’s ‘Document Management Champion':
“Apogee replaced our legacy system with their latest Document Management Software. This system has allowed us to import our existing electronic files as well as introduce our own indexing structure to make finding documents a very straightforward process. We have also incorporated legacy paper files into the new system to consolidate records and free up office space.”
“We use the document management system for administration, accounting and invoicing, production recipe card and personnel records. All documents are easily digitalised, edited and archived. Since the data is archived centrally, all authorised employees can access the correct version of a document no matter the time or place with a full audit trail.”
“The documents are scanned and indexed and a big advantage is that the indexing can be paused and revisited at any time which means the process can fit into other work load commitments. This has helped massively with recent self assessments and we achieved a 95% pass rate in the internal audit.”
Benefits to Mexichem
- Easy search function enables users to quickly find documents
- Automation of invoicing processing has significantly reduced processing time
- Storing documents in Apogee’s document management system ensures documents are securely and safely stored with access restricted to authorised individuals