BDO LLP’s relocation of its three London locations into a purpose built 90,000 Sq ft office in Baker Street was a catalyst for more efficient working. The company had a wide range of inefficient desktop printers and standalone copiers, which were regularly failing.
Not only were the devices unreliable, but BDO also found itself wasting large volumes of paper through paper jams, and suffering from high consumable costs as there was no centralised device management or reporting. Document security was also a major concern for BDO.
BDO was keen to ensure that any new solution would be problem free. Following a thorough requirements audit, Apogee set up a ‘proof of concept’ trial at the new London office. Testing was carried out for one month by BDO’s in-house IT Department and a number of key users with positive feedback all round.
Taking a phased approach, the solution was implemented to all 1,800 users within the London office. Nine months later results and feedback were analysed to calculate the cost and efficiency savings achieved. The solution was then rolled out to the remaining 13 offices in England and Scotland.
With new secure release software in place, BDO is now benefitting from a fully secure print function across the entire business. Document production is now economical and efficient, and the company has total visibility of its printing, with the ability to produce full management reports. Document costs have also been significantly reduced.
With a large number of new MFDs and high volume devices across all 24 locations, BDO now has a standardised, optimised, and reliable print fleet with over 4,000 employees trained and support provided by on-site technicians from Apogee at the company’s London office.