Digital Mail Room

Transformation in the workplace brings with it a set of new challenges when it comes to your business’s mail. Envelope-bound mail is no longer very effective when recipients are constantly on the go. By digitising mail “at the letterbox” our Digital Mail Room solutions can prevent the influx of paper into your organisation and start you on your journey to a more streamlined and secure digital approach to document management.

Apogee is Europe’s largest independent provider of print, document and process technology and outsource services.

Our reputation as the first choice provider for multi-vendor print technology and service is built on the unique approach we have taken to Managed Services, pro-actively monitoring our clients and conducting preventative maintenance to maximise technology up-time.

Digital Mail Room solutions allows organisations to avoid paper forms altogether. All mail posted to your company is directed to the centralised Digital Mail Room (either onsite or at our specialist facilities), where it is securely captured, classified and organised into digital format. Then, each morning recipients will receive a timely email link enabling them to view their personal mail on any device, wherever you are.

This process can be integrated with the various CRMs (customer relationship management), finance software and purchasing systems that your business uses, in order to maximise process efficiency and ensure a smooth handover into your organisation.

Apogee’s Digital Mail Room solutions can help you achieve your ambitions to optimise performance and enhance environmental credentials. By repositioning your digital mail room at the start of your workflows for maximum efficiency, this leaves you to choose whether to host on-site, or virtually and accessed via the cloud.

Gone are the times when your important, business critical post is distributed to the wrong person or is left at your desk while you are out of the office. Some of the most crucial communication is sent via post, such as legal correspondence, which often causes significant financial or reputational damage if not responded to quickly.

A digital mail room solution for your business is scalable, accurate and secure; integrating seamlessly with existing business architectures and leaving you safe in the knowledge that your business processes are future proof and reliable.

How Digital Mail Room can transform your business:

  • Quick, accurate mail processing
  • Classify and extract data from inbound information and transform it into useful data
  • Dramatically improve customer response times
  • Significant efficiency improvements throughout data distribution
  • Reduce errors and improve accuracy
  • Maintain compliance
  • Quality assurance and reporting in digital mailroom

“The whole process with Apogee was easy, they’re great people to work with.  The project management was excellent and deserves particular recognition.”