Managed Print Services (MPS) takes the ongoing management and maintenance of your print fleet off of your company’s shoulders and into the hands of an experienced service provider.
By managing and optimising all aspects of your businesses printing devices, organisations can save money, produce less paper waste and optimise efficiency. A number of strategies can be implemented to maximise return on investment (ROI).
Firstly, conducting a full audit of your print infrastructure will ensure the greatest opportunities for cost savings and productivity improvements are realised. For example, checking to see if the scaleability of a solution aligns with your companies growth expectations will avoid having to repeatedly refresh or replace print technology.
It is important to evaluate the flexibility of the Managed Print Service to allow for new services to be added. Managed Print Services that are flexible enough to incorporate new capabilities, such as new software solutions or GDPR compliant technologies, can help to ensure business processes and performance is optimised.
Understanding the connectivity of your document workflows with business functions is critical in order to streamline processes and optimise efficiency. An effective Managed Print Service should incorporate solutions for different needs throughout all departments in your organisation, including finance, IT or marketing. It should also take into account other activities that associate with your print and document infrastructure, including Hybrid Mail or your Outsource Printing requirements.
Selecting the perfect blend of print hardware and software technologies will provide your organisation with an infrastructure that is tailored to your current, and future needs. Choosing an independent Managed Print Provider is crucial in order to get access to the full scope of available technology. Being limited to certain brands or solutions narrows your possibilities, reduces your flexibility and doesn’t future proof your print solutions, putting into question the longevity and robustness of your entire Managed Print Service.
Monitoring and regular performance reviews are critical to ensure the Managed Print Service adapts to your changing business needs. Your Managed Print Service supplier should provide you with sufficient analytics, reporting and communication, enabling you both to evolve with changes and implement effective improvements throughout.
Managed Print Services allow organisations to reduce costs and improve efficiency by rationalising the print environment. Only a few strategies have been discussed which can help to maximise your companies ROI. To learn more about how Managed Print Service can benefit your organisation, get in touch today.
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