A practical guide to Cloud Print
28th September 2020
How A-STAR can benefit your organisation
28th September 2020How Document Management can optimise remote working
Remote working is here to stay and organisations must prepare for this transition long term. Since the Covid-19 pandemic, an estimated 20 million people have relocated to a home office, which is an increase of more than 1000%.
Even though some parts of the world are beginning to slowly return to normal, remote working won’t be going anywhere. Plenty of businesses have now seen first-hand that they can still operate and that their teams can remain productive outside of the traditional 9am-5pm office based structure.
Plus, now employees have experienced a new heightened level of flexibility and have witnessed first-hand the benefits that comes with working remotely, will employees want to make that return back to the office?
Streamline business operations by utilising a powerful document management system
Apogee’s Document Management solutions allows users to track, manage and store documents which effectively enables your organisation to create its own online centralised hub for document and data storing. This also contributes towards the elimination of those resource-intensive paper filing systems that can take up valuable employee time and physical space in the office.
An effective Document Management solution will help provide efficient processes to your day to day work, and also reduce the amount of paper documents stored in an organisation.
These are key aspects of enhancing your business continuity plan and becoming a ‘future-proof’ organisation in such that all documents are now digitised and accessible from any location should remote working remain part of your long term strategy.
All documents are easily digitalised, edited and archived. Since the data is archived centrally, all authorised employees can access the correct version of a document no matter the time or place with a full audit trail, irrespective of their location.
User Authentication
Document Management solutions have specific user access controls and permissions in place so only authorised users can gain access to the data and documents stored within the centralised space. These user-based permissions can easily be defined for individual users or user groups meaning specific documents can have tailored access to different employees.
So, managing your documents correctly and having the right tools in place to support employees is essential for not only remote working but also those employees that are heading back into the workplace.
Allowing staff to work flexibly and remotely gives them the opportunity to work from their preferred locations with all the data they need at their fingertips. With an effective system in place, the implementation of Document Management can enable a whole realm of benefits including enhanced productivity, reactivity, flexibility and visibility.
To learn about Apogee’s Document Management solutions in more detail, get in touch with one of our consultants today who will be able to guide you through the process.
