Office Administrator (Lincoln)

Apogee is Europe’s largest independent managed services provider of print, document and process technology.

We provide Digital Document Services which includes an in-house team of fully qualified engineers who provide true 24/7 outsource print capabilities. We are the only UK Company specialising in the provision of both in-house and outsource complete document solutions.

We are looking to recruit an Office Administrator to work within our Supply Chain and Logistics department situated in Lincoln.

The Office Administrator will work as part of a team dedicated to accurate and efficient processing of open orders and due detail, inputting data to update records, and generate customer invoices.

Responsibilities:

  • Run and manipulate relevant reports from the internal system to show all due detail
  • Clear and concise interpretation of data
  • Improving efficiency by proactively targeting and prioritising due detail
  • Accurate data entry
  • To achieve personal and team key performance targets
  • Respond to and resolve queries relating to invoices and due detail
  • Liaising with external and internal departments to support and drive customer centricity, strong relationships and process improvement
  • Processing email requests sent to the team mailboxes
  • Develop and support relationships within all aspects of the company
  • To assist other functions within the team as and when required
  • General filing and administration
  • To be responsible for personal health and safety and be aware of obligation to other staff and customers in accordance with legislation
  • Undertaking any other reasonable tasks as requested by the line manager
  • Being aware of the importance of conformity with the Quality and Environmental Policies and Procedures

Person Specification:

  • With an eye to the future, the successful candidate will have a positive attitude and contribute towards streamlining and improving existing processes
  • Ability to manage multiple tasks under time restraints and changing priorities
  • An independent worker with excellent organisational and team skills
  • Highly motivated with an eye for detail
  • Experience in delivering high levels of customer service
  • Excellent verbal and written communication skills, with strong interpersonal skills and ability to work with all levels of management and customers internal and external
  • Strong mathematical skills
  • A desire to develop and learn new skills
  • Ability to take ownership of a task and see it through to conclusion
  • Ability to interpret data presented in spreadsheets and generated from software systems
  • Strong Microsoft Office proficiency, particularly Excel.