Fleet & Facilities Administrator

Following recent expansion we are looking for a Fleet & Facilities Administrator to join the team at our Head Office in Maidstone. Reporting to the Head of Facilities, the role provides administrative support to the company’s large fleet as well as any facilities related task throughout the company’s many properties.


  • Managing the day to day management of the groups large fleet
  • Liaising with drivers
  • To maintain effective fleet administration systems, including accurate and comprehensive data entry, in line with company
  • requirements and procedures
  • Must be able to make assertive decisions with suppliers and drivers whilst developing good working relationships
  • Liaising with fleet suppliers an fuel card/leasing/insurance and maintenance issues
  • Controlling the issuing and return of all fleet vehicles
  • Being key point of liaison for all accident reporting and repair management
  • Maintaining the distribution of fuel cards
  • Control of hire and loan car bookings
  • Ability to work to tight deadlines
  • Booking of the company’s travel requirements
  • Any other duties requested by the Head of Facilities

Person Specification:

  • Strong Communication skills
  • Strong organisational skills
  • General knowledge of vehicles
  • Ability to plan ahead and deal with unexpected changes
  • Good interpersonal and team work skills
  • Computer literate
  • Good telephone manner

We aim to respond to applications within 48 hours of submittal. Please ensure that the following information is included in your covering letter: Current/Expected Salary, Notice Period, Contact phone number & email.

If you would like to apply for this position please complete the form below and upload your latest CV.