Bid Administrator (Maidstone)

This is a secondment for up to 12 months and an internal role open to those already employed at Apogee.

Apogee is Europe’s largest multi-brand provider of managed print services, document and process technology and outsource services. Our unique approach to Managed Print Services provides clients unrivalled uptime, superefficient processes and innovative technology.

The successful candidate will be an experienced administrator responsible for supporting the Bid Manager and
the Bid function as a whole.


Bid Team and Inbox Ownership

  • Full ownership of the bid team inbox, monitoring it periodically throughout the day
  • Ensuring that all passwords are updated on a monthly basis, date of change captured in the spreadsheet
  • Password register is to be held in a folder and relevant access provided to all of those that require access to the various portals e.g. Bid Managers, Sales
  • Meticulously monitor all portals and associated emails for potential sales opportunities on a daily basis

Contracts Advance

  • Full ownership of the Contracts Advance account
  • Work with the relevant sales channels (Public Sector, DDS, Strategic etc.) to ensure that their keywords are accurate

Leads and associated chasing

  • Distributing all sales opportunities received to the bid team inbox from the various portals, along with all
    information available
  • Follow up all distributed leads, both 24 and 48 hours after sending through the lead to the relevant sales
  • Monitor and record all leads that have come through, using the lead tracker spreadsheet to capture the

Tender Pipeline Workbook

  • Working with the Head of Bids and Bid Managers to maintain the accuracy of the tender pipeline
  • Support the Bid Manager in working with the relevant sales channel to ensure all missing information is
    completed in a timely manner

Bid Library

  • Work with the Head of Bids to agree the new structure of the bid library and migrate the relevant information across
  • Regular maintenance of the bid library, ensuring that archiving regularly takes place to remove out of
    date material
  • Work with the marketing team to ensure there isn’t duplication of information across the relevant team
    folders, ensuring relevant access is granted to shared folders e.g. case studies

Easy PQQ

  • Maintain the “your” details and collateral sections of the portal
  • Overall administration of the Easy PQQ portal e.g. add new users, adding / amending sectors
  • Support the Bid Managers and Head of Bids in uploading new content to the website
  • Weekly bid report update
  • Compilation and distribution of the weekly report, ensuring that the information is accurate and format / layout of the report is easy to diges
  • Setting up meetings

Application Process

Please submit an up to date CV along with a covering letter below. We aim to respond to applications within 48 hours of submittal. Please ensure that the following information is included in your covering letter: Current/Expected Salary, Notice Period, Contact phone number & email.