Solution Name: Workflow Management
What Does It Do: Finds and eliminates in-efficiencies within your workflows.
* Reduced wasted prints
* Improved printing efficiency
* Control of expensive printing including colour use
* Improved employee efficiency
Every business in the world has some form of workflow and the most prominent form of these is the journey that paper based documents take around the organisation on a daily basis. Despite the surprising paradox that the increased use of email has lead to an explosion in the number or printed documents, most UK businesses have very little control over how potential valuable information is transferred to hard copy and managed forward.
Apogee workflow management solutions get right into the document journey collecting information at every stage. Armed with information about the job in hand, the Apogee solution is able to make intelligent decisions about how best to process the job. The workflow control solution will consider cost of the final output, which device is best suited for the requirements of the document and much more. Controls can be put in place to limit usage on almost every facet of the document including colour use, finishing options etc.
In addition to applying intelligent printing rules, an Apogee workflow management solution enables a new and refreshing approach to document printing called “Follow Me” printing. In a Follow Me printing environment users no longer print to a specific printer, photocopier or multi-functional device, they simply send the job to the Apogee server. When the user is ready to collect their documents they pick an Apogee enabled device on the network and “release” their job by means of a pin number or perhaps swipe card.
The Apogee Follow Me system can eliminate documents printed out of habit rather than requirement, typically accounting for as much as 25% of the daily output and, with a little Apogee-led user re-education, we can completely transform the way in which printing and copying devices are utilised within your business finding significantly improved efficiencies in places normally overlooked.
Run through your average day in your mind. How many times do you walk to and from your printer or MFD to collect prints – it soon adds up. Then consider the documents you collected – how many pages will end up in the bin by tomorrow mid-day? If we were to eliminate the pages you don’t really need and provide you with an efficient system that allowed you to make perhaps 4 to 5 trips per day in total to collect your printed documents, how much do you estimate that would save your business for you alone?
A large UK corporate with head offices in London and branch locations throughout the mainland had a huge fleet of document output devices. Many of their employees travelled between their offices carrying printed documents with them a large proportion of which became redundant shortly after being printed.
Following the implementation of a Workflow Management solution from Apogee, the clients have significantly reduced their document waste (circa 35% reduction) as well as improved their employee efficiency. Users now send their documents to the Apogee system in one location and release their documents when they arrive at their next destination.