Print Audit Services
Solution Name: Print Audit / Workflow Audit
What Does It Do: Examines current printing, copying and distribution levels, find efficiencies
* In-depth view of your current document production activity
* Analysis of your current output and toner spend
* Highlights key areas for improvement
* Determines potential cost savings
Most UK businesses drastically under estimate their total cost of ownership when it comes to document production. We frequently visit clients with large arrays of devices from different manufacturers, each with different print costs associated with them. Many organisations are forced to hold a large stock of toners and other consumables for their many device models each of which takes up valuable office real estate.
In addition to the challenges faced by a document output fleet made up of equipment from varying manufacturers, most organisations don’t have a handle on the various volumes of print and copy their business produces on a daily / monthly / yearly basis. With no insight into output volumes a business can not make informed decisions regarding predicted annual spend and more importantly can’t pro-actively seek to improve any in-efficiencies that may exist within their document production solution.
Apogee print and workflow audit solutions give your business total insight into your document production activities. Our trained experts utilise the very latest technologies to record, analyse and report on a wealth of information including the all important volumes and resultant costs. Armed with the findings of a thorough print and workflow audit we are able to suggest areas for improvement be it consolidation of desktop printers into multi-functional devices or the addition of software designed to control costs or improve workflow.
The process is painless and causes next to no disruption to your network and with the promise of an in-depth picture into your current document production activity coupled with potential and often significant cost savings you have nothing to lose and everything to gain.
Consider your business, think about how many devices you have available for printing, copying and scanning. Are they all from the same manufacturer? Do they all experience an even amount of usage? Do they all work in the same way and take the same consumables? DO you have a rough estimate of how many prints and copies are produced business-wide? An Apogee Print & Workflow Audit removes the guess work and provides factual analysis of your current activity and how, through solution improvement, you can reduce you overall document production costs.
Invited to tender for a large contract with a sizeable school in Surrey we were supplied with print volume information complied by the clients finance department. As part of the Apogee “Blank-Canvass” approach we liaised with the customer and completed a print audit to determine more precise numbers to assist them in the tender process.
As a result of the print audit we not only revealed a 32% under estimation on the customers part but were also able to demonstrate potential cost savings of as much as 55% should an Apogee Managed Print Solution (MPS) be chosen. With the solution implemented the client not only has complete control and visability of their document production costs but has reduced their total spend by more than 60%.