Document Security

In the digital age we live and work in, it is surprising how many organisations still don’t have effective control over the security of their data, documents and multi-functional devices (MFDs). From government approved hard drive removal to Secure Release print management we have a range of solutions that can be tailored to solve your insecurities.

The majority of organisations are unaware that all documents printed, copied, faxed or scanned are saved on a machine’s hard drive, and even worse what happens to this hard drive (HDD) once their device is replaced. Apogee offer two solutions to combat the ‘forgotten’ hard drive issue. The first is a certified data overwrite where the HDD on every hardware device is overwritten and you will receive a licensed certificate for each HDD, in accordance with ISO standards. Alternatively, we will remove the HDD from the hardware devices and return them to you to securely dispose of in compliance with your current security policy.

Beyond hard drive destruction you can also implement additional processes to further improve document security. We can help you find the right software to give you a mix of control options including creating audit trails for documents so you can track each time they are viewed, edited or printed. Another document security option is Secure Release where jobs are only printed when they’re released by the user, therefore sensitive documents will not sit uncollected on the printer.

Why Apogee should be your first choice:

  • Professional and responsive support throughout contract life
  • Safe and secure document workflows
  • ISO certified HDD removal
  • Reduced waste levels whilst increasing security
  • Pro-active remote monitoring of all technology and devices
  • Detailed audit trails or all documents

We now have the ability to accurately track costs and improve document security, and we know we’ve got the service backup we need.